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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it's your responsibility to ensure that all gas appliances as well as chimneys and flues are regularly inspected. The law also requires you give a copy of the check to your tenants.

If the engineer believes that a particular appliance or installation is imminently dangerous they will ask permission to disconnect gas from the system and recommend the installation of inspection hatches.

What is the definition of a Gas Safety Certificate?

A landlord gas safety certificate is a document which demonstrates that all the gas appliances in the rental property and flues have been examined by a qualified gas engineer. Landlords are required to arrange a gas check for each rental property that they own at least once per year. Gas Safe registered engineers carry out the inspection and check that all pipes, appliances and flues conform with safety standards.

Landlords are also legally required to give their tenants copies of the CP12 Gas Safety Certificate (Gas Safety Record) following each annual gas safety inspection and test. This should be given to tenants within 28 days after the Gas Safety Inspection and to new tenants at the beginning of their tenancy.

CP12 is an abbreviation for the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) before being replaced by the Gas Safe Register in 2009. The form shows the date of the last gas inspection and tests as well as the results of these tests, any actions or issues that need to be addressed, and the name of the person who conducted the check.

The engineer will give advice on the spot if the Gas Safety Check reveals any problems with the gas appliance. This will include the items that need to be addressed so that it is safe for use. If an appliance is deemed Immediately Dangerous, or Abnormally dangerous the gas supply needs to be shut off until the issue has been resolved.

If a tenant refuses to allow access for gas safety checks to be carried out it is a criminal offence. A landlord can ask the courts for an injunction should it be necessary, but it is usually much easier to send a clearly written letter that explains the reason why the checks are made and what is gas safety certificate they'll involve. This should entice the tenant who is hesitant to let access to the property. If not the landlord is not willing, he will have to start the eviction procedure.

How often should I get a Gas Safety Certificate?

Landlords and letting agents are legally required to conduct an annual gas certificates safety inspection on all gas appliances and flues that they provide to their tenants. This is done to ensure that the equipment is safe to use and to ensure that there aren't gas leaks in the building. This is a vitally important responsibility and landlords should ensure that they are inspected for gas by a certified gas engineer.

The Gas Safety Certificate (formerly the Gas Safety Check Record) is legal document that confirms that an inspection of the gas supply has been conducted by a qualified engineer within the last 12 months. It is issued to the landlord and should be given to the tenant as proof of the safety of the gas supply. It is valid for a time of 12 months and has to be renewed every year.

If a landlord is unable to provide their tenants with a Gas Safety Certificate then they are breaking the law and could be punished by the local authority. It is therefore crucial for landlords to have their Gas Safety checks carried out at a timely basis and to keep a copy of the documents in the event that a tenant asks for it.

It is also a good idea for landlords to install inspection hatches on all gas appliances, so that engineers can easily access them for inspections every year. If the appliance is found to be at risk during an inspection the engineer will classify it as such and will shut off the boiler and suggest that tenants not to use it until the inspection hatch has been installed.

Landlords must also ensure that they provide their tenants with a minimum of 24 hours notice prior to when they enter the property to perform Gas Safety checks. This will allow tenants to prepare for the visit and give permission, if required. If a tenant is unwilling to allow the engineer access the landlord must send a letter to them explaining why it is necessary and what will happen if they don't follow through. If the tenant still refuses, then the landlord should consider evicting them using section 21 of the Housing Act 1988.

What happens if I don't receive a Gas Safety Certificate?

In short it's the landlord's legal responsibility to ensure that their home has a valid gas safety certificate before tenants move into the property. Failure to do this is an offense that could result in landlords being charged and liable to heavy fines. The regulations stipulate that landlords must also provide copies of gas safety certificates to their tenants upon request.

Landlords must have an Gas Safe registered engineer visit their rental property for a gas check on all gas appliances. During the inspection, a Gas Safe registered engineer will note any problems that could be a threat to tenants. They will issue an CP12 gas safety document, that is also known as the Landlord Gas Safety Record or a Gas Safety Certificate.

This is an important document that every tenant must keep. This document contains information about gas installations in a rental property as well as the date they were tested and expiration dates. It will help tenants recognize any issues with their appliances or installations and ensure that they know how to contact an Gas Safe engineer to have them tested.

Landlords are required to provide a gas safety report to their tenants, new and current within 28 days after the engineer has visited their property. They must also provide a copy of the CP12 to the tenant on the day that their tenancy commences. Landlords who do not provide an original copy of the gas safety certificate may be prosecuted in accordance with the regulations and could face unlimited fines or six months imprisonment.

The same way landlords must ensure that carbon monoxide detectors are in operation in their properties and have them tested each month. The landlord is accountable for repairing the problem if the alarm does not work. This is the case for private landlords, councils and housing associations, and also licensable houses of Multiple Occupation.

In June 2017 the High Court ruled that it was unlawful for landlords to issue Section 21 notices without providing their tenants with a valid Gas Safety Certificate. The decision was made based on the law that states that landlords with assured shorthold leases must have an approved gas safety certificate for their property prior to the time tenants move in.

How do I obtain a Gas Safety Certificate?

Landlords are legally responsible to make sure that the gas appliances, flues, and pipework within their properties are safe for tenants. This is covered by the Gas Safety (Installation and Use) Regulations 1998. In order to comply with the regulations, landlords are required to organize annual gas inspections of all gas appliances and flues they install in the property. This is referred to as a CP12 gas safety certificate, and it has to be signed by a qualified Gas Safe registered engineer after each inspection.

Landlords should also think about having a boiler inspection done in conjunction with a CP12 inspection. This will ensure that the gas appliances are functioning properly and safely. Landlords can usually get a combined CP12 and boiler service at an affordable cost from a professional gas engineer. They can check the seals on boiler burners, check the flue system for cracks and leaks cleaning the heat exchanger and burner and conduct general maintenance.

The CP12 document is commonly called the 'landlord's gas safety certificate', however, it is officially referred to as the Gas Safety Record documentation. It contains the results of all safety inspections and details of any actions or problems that need to be resolved. Landlords must provide their tenants with a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It's important that the landlord or letting agent only permit Gas Safe registered engineers to access the property to conduct safety inspections and maintenance. It's a good idea to inform tenants of the importance of allowing access and explain that the gas engineer is there to protect them from carbon monoxide poisoning. If a tenant is hesitant to allow access it's the landlord's or letting agent's duty to explain the legal responsibilities in writing. Then follow by visiting the property to compel entry if needed.

Tenants must always request to be shown a gas safety certificate cp12 Safe ID card from the engineer before letting them in, as this will prove that they're qualified to work on the gas systems in your home and can be trusted to complete the gas safety inspection efficiently and effectively. You should also be aware that a gas engineer can legally remove faulty equipment or cut off your gas supply if needed.